20 Best Notion Templates for Multipurpose Teams

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In today’s hybrid work era, where efficiency and clarity can make or break a project, Notion has emerged as a digital powerhouse.

It allows teams to streamline their tasks, plan projects, document processes, and build systems—all in one platform. However, starting from scratch can be overwhelming.

That’s where the best Notion templates come in. Whether you’re a designer crafting UX flows, a developer organizing sprints, or a business leader building scalable operations, the right template can save you hours.

In this Design Journal playlist, we’ve curated the 30 best Notion templates for design, development, and business professionals. This list includes premium and best Notion templates, which are free to help you hit the ground running.

Best Notion templates for designers

1. UX research repository (Free)

This best Notion template helps UX teams build a centralized, searchable hub for all user research activities—interviews, surveys, usability tests, and persona data.

By organizing insights in one place, teams can make data-driven design decisions quickly, reducing duplicated efforts and missed insights

Features:

• Repository for interviews, surveys, and usability tests.
• Persona creation and management section.
• Insight boards are categorized by tags, patterns, and themes.
• Custom filters to track insights across various project phases.

Download this free Notion template by Odette Jansen

2. Design system documentation (Premium)

A powerful documentation hub to maintain consistency across your product’s visual and functional design.

This premium Notion template enables teams to create, reference, and scale their design rules (tokens, UI components, usage guidelines), ensuring everyone, from designers to developers, is aligned.

Features:

• Sections for typography, spacing, and color palettes.
• Detailed documentation for reusable components.
• Embedded Figma files for real-time previews.
• Brand identity and accessibility guideline sections.

Template available here

3. Design project tracker (Free)

This free Notion template is perfect for solo designers or teams managing multiple projects. It helps you visualize tasks, deadlines, and ownership.

It keeps project workflows smooth, transparent, and well-prioritized so nothing falls through the cracks.

Features:

• Kanban board view for different project phases.
• Task assignment with deadlines and owners.
• Priority tags for sorting critical vs. minor tasks.
• Version tracking to maintain historical changes.

Download this Notion template by Mathew Encina

4. Moodboard & inspiration gallery (Free)

Designed as a digital creative board, this Notion template allows designers to visually collect and organize ideas, references, and stylistic cues.

Whether for branding, UI, or editorial work, it keeps visual thinking organized and ready for collaboration.

Features:

• Drag-and-drop gallery for uploading inspiration assets.
• Tags to categorize by theme, project, or visual style.
• Quick note section to jot down initial thoughts or concepts.

Template available here

5. Client feedback tracker (Free)

This best Notion template eliminates the chaos of feedback spread across emails, chats, and calls.

It brings all client feedback into a structured workspace, making it easy to track changes, document revisions, and maintain clarity in design communications.

Features:

• Feedback boards are categorized by client or project.
• Notes for each version or feedback loop.
• Status indicators for revision progress.

Download this free template

6. Figma-to-notion workspace (Free)

Streamlines communication between designers and strategists by embedding Figma directly into Notion.

This workspace template encourages real-time feedback, centralized task planning, and efficient sprint coordination—all in one view.

Features:

• Embedded Figma boards linked to individual tasks.
• Comment columns for asynchronous feedback.
• Sprint tracking via status columns or kanban.

Read this Figma integration guide

7. Creative portfolio builder (Premium)

This Notion template helps creatives craft a compelling, personalized portfolio that showcases finished work, process, thinking, and impact.

It is ideal for job applications, freelance outreach, or simply maintaining a living archive of your design evolution.

Features:

• Customizable structure with drag-and-drop elements.
• Case study and testimonial sections.
• Embedded visuals, video walkthroughs, and resumes.

Get this portfolio template

Best Notion templates for developers

8. Sprint planning board (Free)

This best free Notion template helps development teams stay aligned during sprints by visualizing the entire workflow, from backlog grooming to sprint completion.

It enhances collaboration and ensures that everyone knows what to work on, what’s in progress, and what’s done.

Features:

• Kanban-style board with custom columns (Backlog → In Progress → Done).
• Assignable tasks with deadlines and owners.
• Sprint labels or filters for organized planning.

Template available here

9. Bug & issue tracker (Free)

Designed to consolidate all bugs, feature issues, and blockers in one place, this Notion template makes it easier for teams to prioritize and resolve problems efficiently during development cycles.

Features:

• Log bugs by severity and type (UI, logic, performance, etc.).
• Assign issues to developers or QA team.
• Link to pull requests or GitHub/GitLab issues.

Download this free template

10. Technical documentation hub (Premium)

Centralizes all engineering documentation—from APIs and system architecture to internal tools and workflows. This Notion template is vital for scaling teams and preserving knowledge across the organization.

Features:

• Markdown-supported content areas for detailed documentation.
• Structured sections for API references, database schemas, and integrations.
• Version history for tracking changes and updates.

Download this Notion template by Humaniaq

11. Code snippet organizer (Free)

It saves time and reduces errors by allowing developers to store and retrieve frequently used code snippets and commands. It is ideal for building a personal or team coding library.

Features:

• Organize snippets by language (JavaScript, Python, Bash, etc.).
• Include CLI commands, config file templates, or SQL queries.
• Add tags and quick descriptions for context.

Template available here

12. Developer journal (Free)

It encourages developers to document their daily or weekly work, log breakthroughs, note challenges, and reflect on progress. This Notion template is best for team transparency and retrospectives.

Features:

• Daily/weekly log templates.
• Fields to record blockers, wins, and learnings.
• Optional tags for projects or sprints.

Download this template

13. Release notes template (Free)

Makes it easier to communicate new features, fixes, and changes with internal teams or external users. Useful for product managers and dev leads to streamline changelogs.

Features:

• Pre-built formatting sections: New Features, Fixes, Updates.
• Dropdown for version selection.
• Tags for status, release date, and audience type.

Download this best Notion template by Aleks Vangjelofski

Best Notion templates for businesses

14. OKR tracker (Free)

Facilitates alignment of team and departmental goals by tracking Objectives and Key Results (OKRs) in a centralized dashboard, ensuring transparency and progress monitoring.

Features:

• Department-wise OKRs.
• Progress bars for key results.
• Assignment of ownership and timelines.

Download this free Notion template by Maresch Bar

15. Startup CRM (Premium)

Manages customer relationships by tracking contacts, leads, and interactions, aiding startups in streamlining their sales processes.

Features:

• Customizable deal stages and notes.
• Follow-up scheduling.
• Tailored contact database.

Template available here

16. Meeting notes & action items (Free)

Standardizes meeting documentation by organizing agendas, notes, and action items, enhancing team accountability and follow-through.

Features:

• Templates for recurring meetings.
• Sections for agendas, notes, and action logs.
• Assignment of action items to owners.

Get this free template from here

17. Business model canvas (Free)

Visualizes and refines business strategies using the traditional Business Model Canvas framework, aiding in identifying opportunities and challenges.

Features:

• Editable sections for each BMC component.
• Value proposition canvas integration.
• Capability to save multiple versions.

Template available here

18. Hiring pipeline tracker (Free)

This best Notion template streamlines recruitment by tracking candidates, interviews, and job stages, ensuring an organized hiring process.

Features:

• Candidate stage board.
• Storage for resumes and feedback.
• Status indicators for offers and rejections.

Download this Notion template by Fred de Villamil

19. Content calendar for SaaS (Free)

This template assists SaaS companies in planning and managing content like newsletters, blogs, and product updates through an organized editorial calendar.

Features:

• Editorial calendar view.
• Status labels and publication dates.
• Channel tagging for content distribution.

Template available here

20. Client onboarding flow (Premium)

This premium Notion template standardizes the client onboarding by outlining every touchpoint, ensuring a seamless experience.

Features:

• Project kickoff timeline.
• Shared folder checklist.
• Scheduled meetings.

Get this premium Notion template from here

Conclusion

These best Notion templates aren’t just about convenience—they’re about giving your team a head start.

Whether you’re designing your next big UX project, managing code deployment, or scaling your business processes, there’s a perfect template waiting to accelerate your goals.

From free Notion templates to premium Notion templates, we’ve covered solutions that fit every stage of your workflow. Don’t build from scratch—download, adapt, and thrive.

Frequently asked questions

What is a Notion template used for?

A Notion template is a pre-designed page or system you can duplicate and customize for your own use. Templates help you:

• Save time setting up layouts.
• Organize information efficiently.
• Follow a proven structure (for OKRs, CRMs, content calendars, etc.).

They’re used for everything from project management and personal productivity to team collaboration and business planning.

Are templates on Notion free?

Yes, many Notion templates are free, especially those shared on Notion’s official Template Gallery or by creators.

However, some advanced or premium templates (like investor dashboards or CRM systems) may be paid. They are typically sold by independent creators via platforms like Gumroad, Etsy, or personal websites.

What do most people use Notion for?

Most users turn to Notion for:

Startup operations (investor updates, hiring pipelines, CRM).

Personal productivity (to-do lists, habit tracking, journaling).

Project & task management.

Team collaboration (meeting notes, wikis, OKRs).

Content planning (calendars, blogs, newsletters).